Introduction

Project Plextra is an Enterprise Project Management (EPM) application that deals with all sectors of Project Management, Portfolio Management and Program Management. Developed using web technologies, this application use Workflow¹, Push technology² concept Project Plextra is an excellent tool to track the project execution and gives up-to-date information about the projects to all the members of the project who work in different locations of an organization.Last but not the least, Project Plextra can be customized to the needs of the Organization.

The highlights of Project Plextra are Effective Usage of Resources, Effective Communication, Tracking, Work Flow and Alerts.

Effective Usage of Resources

With Resource Calendar, Skills Availability and Resource Usage Charts, Project Plextra makes it possible to know the resource availability at early stage and plan resources in an optimal way. Project Plextra prompts the impact on the project schedule, when resources are shuffled between projects.

Effective Communication

Communication strategy in Project Plextra guarantees timely delivery of the Projects, with no compromise on the quality. Project Plextra stores messages in a central repository. Thus, it makes message tracking simpler.

You can

           Send messages to team members and management personnel regarding projects.
           Post comments on tasks to members of the organization.
           Manage your project documents.
           Get notifications through the Project Plextra System generated messages about the project
            delivery status and other task dependencies.
           Make your choice to receive messages from select set of people, specific tasks or Projects.

Workflow

Project Plextra organizes workflow of your project in the organization.

Project Plextra can

       Message to a resource when
        a task is assigned
       Send message to managers
        on completion of the task
       Assess and give a sign-off
        for a task
       Send message to a task
        whose starting depends on
        the completion of other
        tasks.

Tracking

Project Plextra enables you to have a first-hand knowledge of the projects executed by your Organization and get information about risk involved in the projects at early stage.

You can

       Track Project delivery dates
       Track Project Cost and Time.
       Know project status online at each stage of a project
       Know project status at organization level.
       Track Time and Cost Variances
       Track Task delivery dates and review reasons for inconsistency in Task completion dates
       Monitor Cash flow (both at Project and Organization level)
       Foresee Project completion dates
       Analyze Earned values of Resources, Departments etc.
       Assess Resources performance in Tasks
       Prompt department that holds task progress for expediting its completion
       Set user defined Variances independent of variances set at project level, to get notified before
        the organization level variance is reached.
       Track Task status at different stage of execution

Alerts

Project Plextra alerts with information on Project Cost and Time.These alerts are specified at every stage of the project. This enables you to execute projects efficiently.

You get notified

       On tasks assigned to you
       At Task Status change
       When Variance level is reached
       Of tasks delays project completion
       When dependent tasks get completed.
       Prior to task start date

Issue Management

Issues management helps to log all project related issues and general issues to the help desk or to the group.

Project Plextra

       Escalates issues to next level, when it is not addressed within specified time.
       Builds a knowledge base on the issues raised and fixed.

Access Control

The Security Module in Project Plextra makes it possible to define access privileges to the users of Project Plextra with minimal time.

Access privilege can be enforced at module level and project level. Despite having access to the Project module, Users will only have access to the projects, that his department is involved.

Other significant features of Project Plextra include

       Create Project Templates.
       Easy Timesheet Entry and Approval
       Document management

Customizing Project Plextra

Every Organisation has a set pattern for planning and execution of Projects. Project Plextra enables you to customize the application by setting the attributes according to the specifics of your organization. At the end of the customization, the Project Plextra System will look like a project management application developed specifically for your organization.

System Requirements

For optimum performance of Project Plextra in your organization, the following are the requirements:

       Server
        Windows 2000 and above
       Application Server
        Internet Information Server (IIS 5.0)
       Browser
        Internet Explorer (IE) 5.5 and above
       Client
        Windows 95 and above
       Database Server
        SQL 2000
       MS Project 2000
        (Optional)

Project Plextra can also handle

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